If this is the year that your company is committed to significantly streamlining its processes, improving communication among team members, and doing a better job at maintaining your property, then there is a good chance you need to look into an asset management mobile app.
If this applies to your company, read on for your essential guide to choosing an asset management mobile app.
1. Recognize why your company needs it
A robust asset management system is essential for a wide variety of companies with fixed assets. This type of software helps you to maintain and keep track of your assets by telling you where they are currently located, their job history, and when repairs were conducted.
Additionally, it ensures that your company isn’t spending too much on over-maintenance, while also avoiding issues related to under-maintenance. Therefore, the right asset management system helps you to save money and time, while also ensuring you are maximizing the life of your assets. Moreover, the data that is collected from the asset management software can significantly improve asset recovery.
The most significant benefit of high-quality asset management systems is that they can bring more efficient operations to any company. Through this software, your company will gain a greater understanding of the capabilities of your assets, as well as how they can be utilized in the most efficient way.
2. Understand the specific benefits of an asset management mobile app
When it comes to selecting an asset management software, it is highly recommended that you look for one that includes a mobile app. By having access to an asset management mobile app, your employees will be able to access necessary information whenever and wherever they are. For example, if your assets are stored in separate locations, your workers will still be able to manage them productively and effectively.
The flexibility that an asset management mobile app provides to any company’s operations is invaluable. One of the main benefits that companies experience is a reduction in input errors due to the immediacy of updating records. With an asset management app, a worker can log the necessary information immediately instead of having to wait until they get back to the office. This, in turn, ensures that the right information is added to the system.
Unfortunately, too many companies have their workers waiting to update the database once they are back in the office, which often leads to confusion and costly blunders. To avoid this scenario, you want to implement an asset management system that incorporates a mobile app, so that employees are able to input information as soon as possible.
3. Look for an app with the most convenient features
There is no denying that the most prominent advantage of implementing an asset management mobile app is how convenient they are to use. Generally, all of your employees will have a device on which they can access the app, streamlining all aspects of your asset management processes. However, when choosing an asset management mobile app, you want to ensure that you are opting for one that provides the most convenient features possible.
A high-quality asset management app has the features necessary to aid you in formulating productive communication between employees, vendors, and assets. One of these features is the capability to allow multiple workers to update information simultaneously. This is an essential feature as it helps to bring synchronicity among different teams.
For example, you may have a maintenance worker revising the servicing schedule, while a team member from the head office is working out a planned preventative management task.
Additionally, you want the app to enable your employees to generate inventory reports quickly. This will improve your ability to optimize your operations, including the outlining, resource usage, and implementation of management programs.
Moreover, these periodic appraisals of your assets will aid in the creation of accurate financial statements concerning the company. If you sell or remove an asset, it will be automatically reflected in the asset management system.
4. Shop around for the right solution
There is a variety of different asset management software on the market, which means it is essential that you shop around until you find the right solution for you.
Before you can make a decision, you need to ensure that the software is appropriate for the lifecycle of your company’s assets and that it is going to aid you in achieving your long-term objectives.
One of the most overlooked (yet essential) aspects of choosing an asset management software is that it should be compatible with the technology that you already use within your organization. When it comes to asset management mobile apps, you want to make sure that it was developed to be used on the appropriate platforms (e.g., Android and iOS). Ideally, you want one that was designed to run on a hybrid platform.
Other considerations to keep in mind include the language the software is written in, the format it comes in, how and where it is hosted (is it a cloud-based asset management software?), and whether you can control audits and reports.
Also, it would be best to opt for a cloud-based application. This way, you won’t need to worry about whether both mobile and web applications are in sync to ensure that any updates, changes, or modifications are reflected on both platforms and that there is data consistency.
Furthermore, you must opt for asset management software that comes from a reliable company that prides itself on impeccable customer service, technical support, and high-quality products. All of these elements will significantly impact your experience with your asset management mobile app.
An asset management mobile app is vital for companies who want to keep track of and maintain their assets efficiently and effectively. No matter how many assets you have or where they are located, having this type of software will help you to have more reliable information, more expeditious processing times, and improved communication among workers.
Therefore, any business that neglects the opportunity to utilize an asset management app is doing itself a great disservice.
Does your company use an asset management system? If so, does it include a mobile app? Do you think that is important? Why or why not?
Let us know your thoughts and any related experiences in the comments below.
Andrew Piechowiak is the General Manager – Asset Management Business at SGE Group International, a multidisciplinary group of companies with core business interests in Asset Lifecycle Management, Land Development, and Software. Aladdin is SGE’s proprietary Asset Lifecycle Management software, designed to empower FM, Maintenance, and Asset teams across multiple industry sectors.